Division: Housing
Program: S.U.C.C.E.S.S. Pender Residence
Number of Positions: 1
About the Position:
The Administrative Assistant provides a range of clerical and office-related support duties to the facility. The Administrative Assistant is also responsible for the preparation of correspondences, reports, documentation, and files relating to the operation of the facility.
Reports to: Resident Care Manager
Key Duties & Responsibilities:
- Provides clerical assistance to the facility’s needs including word processing, data input, typing support, drafting correspondences, taking minutes, scheduling appointments, and preparing internal memoranda
- Maintains the office functions of the facility
- Receives, screens, and prioritizes incoming correspondences
- Keeps, maintains, archives, and stores client/program information with appropriate privacy and confidential procedures
- Responds to incoming inquiries and questions per established policies and protocols
- Produces reports from internal databases as needed
- Maintains documentation such as logbooks, reports, statistics, and records on the facility
- Helps with the tracking and documentation of finances of the facility under the guidance of the Resident Care Manager
- Other related duties as required by the Resident Care Manager
Qualifications & Experience:
- Graduation of grade 12
- Minimum of3 years recent related experience and/or training
- Experience with a multicultural clientele
- Certificates in CPR and/or First Aid is an asset
Job Skills & Abilities:
- Ability to carry out the duties of the position
- Ability to work independently and as a part of a team
- Ability to communicate in Chinese (any dialects) is considered an asset
- Excellent verbal and oral communication skills
- Excellent interpersonal skills
- Excellent time management, organization and coordination skills
- Excellent technical skills in MS Office and web-based applications
Other Requirements:
- Criminal Record Check(Vulnerable Sector) Required
- Able to work weekdays or weekends as required
S.U.C.C.E.S.S. embraces diversity and encourages all qualified applicants to apply. Interested candidates please apply by emailing your application including the following e-mail subject line “Administrative Assistant” by 5:00pm November 1, 2021 and submitting resumes to: [email protected]
While we appreciate all applications, only those selected for an interview will be contacted.
